Chairman Darrel Fehr called the meeting to order on December 10, 2012 at 8:00 pm. The supervisors present were: David Clements and John Sykora. Other officers present were: Victoria Trinko-Clerk and Judith A. Prince-treasurer. See attached list for delegation present.
Certification of proper posting for the scheduled town board meeting. The notice for the November town board meeting was duly posted on December 6, 2012 and reposted on December 7, 2012 in the 3 designated places within the Town of Cooks Valley.
Public Comment: There was no public comment.
Discussion and possible action on budget categories: David Clements made a motion to transfer $23.85 from Non-allocated funds to B-073 Printing and publication, leaving a remainder of $3334.66 in non-allocated funds. John Sykora seconded the motion. The motion carried 3-0.
Approval of the November 12, 2012 regular monthly town board meeting minutes and the minutes of the October 24 and November 13, 2012 special town board meetings minutes: John Sykora made a motion to approve the November 12, 2012 regular monthly town board meeting minutes and the October 24 and November 13, 2012 special town board meeting minutes. David Clements seconded the motion. The motion carried 3-0.
Approval of the December financial report: David Clements made a motion to accept the December financial report. John Sykora seconded the motion. The motion carried 3-0. Check number 3122 was voided to the Chippewa County Clerk for dog license fees and a new check was issued with the correct additional amount due.
Reading and approval of the November bills: David Clements made a motion to approve the November bills. Darrel Fehr seconded the motion. The motion carried 3-0.
Discussion and possible action on designation of funds for snowplowing/brushing or certificate of deposit: The 2013 budget has $60,000.00 designated as the beginning balance. David Clements made a motion to prepay $35, 000.00 to the Chippewa County Highway Dept. for snowplowing for 2013 and create a certificate of deposit of $14,000.00 for fire/ambulance and emergency road repair. John Sykora seconded the motion. The motion carried 3-0.
Building permits –Barb Arendt-reroofing house, Paul Freeberg-shingling house and fixing shed.
Discussion of concerns of the plan commission: Plan commission chairman Doug Zwiefelhofer outlined the points of discussion and recommendations from the December 5, 2012 plan commission meeting:
1. Chapter 7 Minimum Lot size-The plan commission recommends in sub point 3 the removal of the words “road right-of-way” and inserting “center line” and the placement of this item on the next town board meeting agenda. 2. Chapter 19 Non-Metallic Mining Ordinance-The plan commission discussed the 7 changes in the ordinance, 11 changes in the application but no changes in the permit as recommended by Attorney Glenn Stoddard. These changes dealt with additions, clarifications, reorganizing the format, and omission based on needless repetition. These changes will not in essence change the meaning or intent of the ordinance but organize or perfect the ordinance. There was discussion of wording that emerged from the court case as to entering a mine site legally. This wording would be moved from the ordinance to the application. The plan commission recommends placement of this item to adopt the revised Chapter 19 on the next town board meeting agenda.
3. Chapter 14 Building permit. This ordinance was adopted in 2007 and updated in 2009. The plan commission recommends the addition of item G in exemptions ‘reroofing of structure with like material’ and raising the limit to $5000.00. The plan commission recommends the placement of this item on the next town board meeting agenda.
4. Chapter 23 Schedule of Fees and Forfeitures The plan commission felt this ordinance would simplify, be more user friendly and eliminate the need to search through all the ordinances for fees and forfeitures. The plan commission recommends the town board adopt Chapter 23 and discuss the fee amounts while addressing this item on tonight’s agenda. Darrel Fehr commented Glenn Stoddard has reviewed the changes on these ordinances. There was discussion about a possible quorum of the town board at plan commission meetings and a possible quorum of the plan commission at town board meetings. This possible situation will be added to future town board and plan commission meeting agendas.
Discussion on progress of mining applications: Preferred Sands has signed a proposal and Attorney Glenn Stoddard will deliver the original signature page. Chairman Darrel Fehr provided copies of EOG’s preliminary proposal to the supervisors. Plans are to schedule a meeting for EOG in January 2013.
Discussion and possible action on ambulance reimbursement: no change in status; this item will be placed on next month’s agenda
Discussion and possible action on WTA –Chippewa Unit resolution: Chairman Darrel Fehr read the resolution. Darrel Fehr made a motion to sign the resolution and pass it to the WTA. David Clements seconded the motion. The motion carried 3-0
Representative Swinney mine: the representative was not present due to contractual issues.
Possible approval of operators applications: no applications were submitted to the clerk.
Discussion and possible action on the purchase of a computer: The clerk’s computer has difficulties and Earl Hassemer has made suggestions for options to be considered in the purchase of a new computer. John Sykora made a motion to purchase a new computer for the clerk not to exceed $1000.00 in the 2013 budget year. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible action on draft of Chapter 23 Schedule of Fees and Forfeitures: There was discussion of fees for building permits to be added to the draft. Darrel Fehr made a motion to post the draft of Chapter 23 Schedule of Fees and Forfeitures. David Clements seconded the motion. The motion carried 3-0. The clerk will post a copy of the draft at the 3 designated places within the township.
Chairman’s report –
Dissemination of Information- clerks report-
Future agenda items and business:
Discussion and possible action on budget categories
Building permits
Discussion on progress of mining applications
Discussion and possible action on ambulance/fire reimbursement
Discussion and possible action on concerns pertaining to the Plan commission
Approval of operators applications
Chairman’ report
Dissemination of information
The next meeting will be on Thursday January 10, 2012 at 8:00 pm [NOTE THE CHANGE OF DAY]
Adjourn: David Clements made a motion to adjourn at 9:07 pm. David Clements seconded the motion. The motion carried 3-0.
Typed: December 11, 2012 Respectfully Submitted,
Approved: January 10, 2013 Victoria Trinko-town clerk