Chairman Darrel Fehr called the meeting to order on December 12, 2011 at 8:00 pm. The supervisors present: David Clements and John Sykora. Other officers present were: Victoria Trinko-Clerk and Judith A. Prince-treasurer. See attached list for delegation present.
Certification of proper posting for the scheduled town board meeting: The notice for the December town board meeting was duly posted on December 9, 2011 in the 3 designated places within the Town of Cooks Valley.
PUBLIC COMMENT: Judith Prince reported receiving a Christmas card on behalf of the Town of Cooks Valley from the Peoples State Bank.
Earl Hassemer asked why the agreements with EOG were not placed on the website in order to give residents the opportunity to review them. Chairman Darrel Fehr responded the agreements were not received from the attorney John Behling until late afternoon Monday December 12th.
Darrel Fehr made a motion to move item #12 to item # 4. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible approval on proposed right-of-way and maintenance agreement on 135th Avenue and 20th Street and the south end of 40th Street between EOG Resources Inc. and the Town of Cooks Valley: John Behling, attorney for EOG, and Tom Maul, plant manager of mine sites-EOG, were present to review the agreements. Attorney John Behling explained it was his fault that the agreement was not sent out because he wanted the language to be correct. He has been in contact with the town board every day. John Behling explained the right-of-way agreement. Mathy Construction is the desired company for the construction of the road. Mathy Construction would begin the construction in January with EOG to build the road and gift the road to the Town of Cooks Valley. John Behling explained the agreement. There was discussion:
Concerns were:
Bill Rand, owner of a trucking company in Ladysmith, will be the trucking entity for EOG. Darrel Fehr made a motion to have a special meeting on this item on December 20, 2011 at 8:00 pm at the Cooks Valley Town hall. John Sykora seconded the motion. The motion carried 3-0.
Discussion and possible action on budget categories: David Clements made a motion to transfer $80.00 from B-076 board mileage to B-077 Town board supplies & expenses, $500.00 from non-allocated funds to I-120 Insurance, $200.00 from non-allocated funds to T-092 Treasurer office supplies, and $1000.00 from non-allocated funds to U-138 town hall maintenance & supplies. John Sykora seconded the motion. The motion carried 3-0. The amount remaining in non-allocated funds is $3960.00.
David Clements made a motion to approve and place on file the minutes of November 14, 2011 regular town board meeting and the November 15, 2011 special town board meeting. John Sykora seconded the motion. The motion carried 3-0.
Approval of the December Financial Report: Darrel Fehr made a motion to approve the December financial report. David Clements seconded the motion. The motion carried 3-0.
Reading and Approval of the November bills: David Clements made a motion to approve the November bills. Darrel Fehr seconded the motion. The motion carried 3-0.
Building Permits: Scott Hagen
Resolution for Humane Officer position: Calvin Swartz presented the board with a draft of the new contract for Humane Officer. He explained about new forms, increased insurance, extra kennels, audits, and continuing education for recertification. This contract will be reviewed at the next town board meeting. Calvin requested the clerk send a copy of the contract to the other participating townships with an invitation to attend the January town board meeting to discuss the contract.
Discussion and possible approval of election workers: David Clements made a motion to approve Mary Kay Fanetti, Carol A. Clements, Judith Prince, Yvonne Seidling, Lori Lundgren, and Carol M. Clements as election workers. John Sykora seconded the motion. The motion carried 3-0.
Discussion and possible approval on Preferred Sands recycling donation: Chairman Darrel Fehr stated Preferred Sands would be willing to donate $7,000.00 towards the funding of the Town of Cooks Valley’s recycling service with a sign erected on the fence designating their donation. Darrel Fehr made a motion to accept Preferred Sands donation to the recycling service. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible action on prepayment to Fahrner: Darrel Fehr made a motion to prepay Fahrner Asphalt Sealer Inc. $16,335.00 for flexpatching. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible action of prepayment to Chippewa County for snowplowing: Darrel Fehr made a motion to prepay Chippewa County Highway Dept. $25,000.00 for snowplowing. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible action on money transfer of certificate of deposit: Darrel Fehr made a motion to postpone this item to the next monthly meeting. John Sykora seconded the motion. The motion carried 3-0.
Update from WTA frack mining workshop: John Sykora made a motion to postpone this item to the next monthly meeting. David Clements seconded the motion. The motion carried 3-0.
Chairman’s Report:
Dissemination of Information:
FUTURE AGENDA ITEMS AND BUSINESS
ADJOURN: David Clements made a motion to adjourn the meeting at 10:12 pm. John Sykora seconded the motion. The motion carried 3-0.
Typed: December 13, 2011 Respectfully submitted,
Approved: January 9, 2012 Victoria Trinko, town clerk