December 18, 2017
Chairman Darrel Fehr called the meeting to order on December 18, 2017 at 7:30 pm. The supervisors present were:
David Clements and Matt Borofka. Other officers present were: Victoria Trinko-clerk and Judith A. Prince-treasurer. Delegation: See attached attendance sheet.
Recitation of Pledge of Allegiance by delegation present.
Certification of proper posting for the scheduled town board meeting: The notice for the December town board meeting was duly posted on December 15, 2017 in the 3 designated places within the Town of Cooks Valley.
Public Comment: Judy Prince reported the sign designating 40th Street and 155th Avenue is missing. The post is there but the sign is gone. Darrel Fehr and Calvin Swartz will replace the sign.
Update report presentation by PurFrac representatives and discussion with the town board: Shawn Rosenbrook, PurFrac representative, reviewed the road agreement between PurFrac and EOG. Chairman Darrel Fehr proposed an additional meeting to review the road agreement with participants of the Town of Cooks Valley, EOG and PurFrac after the first of the year. Lawyers representing all the participants should review the road agreement concerning maintenance and other aspects of the agreement. The haul route will emerge on 135th Avenue by Don Sarauer’s driveway. Question: Supervisor David Clements asked if they are buying Preferred Sands. Bruce Durand has bought Preferred Sands. PurFrac will have their own dry and wash plant and hope to start hauling sand the fall of 2018. The proposed special meeting on the road agreement would be prior to the regular town meeting in January provided the attorneys and Dan Fedderly have an opportunity to review the road agreement.
Discussion and possible action on budget categories: Darrel Fehr made a motion to transfer $148.00 from non-allocated funds to B-074 Printing Publication; $130.00 from non-allocated funds to B-080 Plan Commission; $60.00 from non-allocated funds to C-083 Clerk-per diem; $463.00 to T-092 Office Supplies-Treasurer; $5289.00 from non-allocated funds to W-052-Highway Maintenance; and $78.00 from non-allocated funds to W-057- Snowplowing-roads, leaving a balance of $1622.82 in non- allocated funds. David Clements seconded the motion. The motion carried 3-0.
Approval of the minutes for the November 13, 2017 regular monthly town board meeting and minutes of the November 13, 2017 and November 15, 2017 special meetings: Matt Borofka made a motion to approve the minutes of the November 13, 2017 regular monthly town board meeting and the minutes of the November 13, 2017, November 15, 2017 special meetings. Matt Borofka seconded the motion. The motion carried 3-0.
Reading by Treasurer of November financial report: The ending balance as of November 30, 2017 was $98,118.40 with the total assets-$227,775.39. $314.00 in cash was given to the treasurer for deposit from Ms. Fitz Hideout for beer/liquor license/ publishing/ and special meeting fee.
Reading and Approval of the November Bills: Darrel Fehr made a motion to approve the check vouchers #4479-#4506 for payment of the November bills. David Clements seconded the motion. The motion carried 3-0.
Building permits: none
Discussion and possible action of pertaining to the plan commission: Doug Zwiefelhofer, Chairman of the plan commission, said the plan commission recommended a protocol for building and driveway permit applications to include handing out a copy of the corresponding ordinance to applicants and a phone number of the Chairman to contact to view the building/driveway site. Copies of a sample landfill ordinance were distributed to the members of the plan commission to review. The plan commission reviewed ten pages of the Land Comprehensive Plan. The chairman wants to confirm correct posting on the January and February 2018 plan commission meetings.
Discussion and possible approval of dog catcher contract of 2018: Calvin Swartz submitted the 2018 dog catcher contract, stating there were no changes in wording or prices from the 2017 contract. David Clements made a motion to approve the 2018 dog catcher contract. Matt Borofka seconded the motion. The motion carried 3-0.
Discussion and possible approval of 50-50 switch in road location with the Town of Howard on 130th Avenue:
Town of Howard has approved the 50-50 switch. Darrel Fehr made a motion to approve the road swap on 130th Avenue. Matt Borofka seconded the motion. The motion carried 3-0.
Discussion concerning Preferred Sands purchase by Bruce Durand and County road agreement: Chairman Darrel Fehr will take a copy of the road agreement and mining permit to the town attorney for review of the transfer from Preferred Sands to Frontier Sands.
Discussion and possible approval of election workers: Darrel Fehr made a motion to approve the list of election workers. David Clements seconded the motion. The motion carried 3-0.
Possible approval of an operators application from Ms Fitz Hideout: Darrel Fehr made a motion to approve the operators application for Randy Mayer for the Ms. Fitz Hideout. Matt Borofka seconded the motion. The motion carried 3-0.
Chairman’s report: – Fire Dept. A combine fire in the Town of Cooks Valley in November. Mine Roads- the mine roads were covered in other agenda items.
Dissemination of Information –Clerk’s report: discussion of the payment of a fine.
Future agenda items and business:
Pledge of allegiance, Discussion and possible action on budget categories, minutes of the December 18, 2017 regular meeting,Building permits, on concerns pertaining to the Plan commission, mining permit and road agreement transfer.
The next meeting will be January 8, 2018 with a proposed start time of 7:00 pm
Adjourn: Darrel Fehr made a motion to adjourn at 8:45 pm. Matt Borofka seconded the motion. The motion carried 3-0
Typed: December 23, 2017 Respectfully Submitted,
Approved: January 8, 2018 Victoria Trinko-town clerk