Chairman Ron Fanetti called the meeting to order on January 12, 2009 at 7:30 pm.  The supervisors present were: David Clements and Gary Yakesh.  Delegation present were:  Victoria Trinko-clerk, Eunice Steinmetz-treasurer, and see the attached attendance sheet for residents attending the meeting.
PUBLIC COMMENT:  Gary Yakesh presented a notice published in the IRS bulletin 2008-131 DTD where the mileage rate was stated for 2008 and 2009.  The standard mileage rate beginning on Jan. 1, 2009 for the use of a car (also vans, pickups or panel trucks) will be:  55 cents per mile for business miles driven. 
Gary Yakesh made a motion to approve and place on file the minutes of December 8, 2008 and the minutes of the special town board meeting and public hearing on December 17, 2008.  David Clements seconded the motion.  The motion carried 3-0. 
Gary Yakesh made a motion to approve the January financial report.  David Clements seconded the motion.  The motion carried 3-0. 
David Clements made a motion to approve the December bills.  Gary Yakesh seconded the motion.  The motion carried 3-0.
Discussion and possible action on budget categories was postponed until the next monthly meeting.
Changes to the building permit ordinance were postponed until the next regular town board meeting.
Discussion and possible action on expanding the number of members on the plan commission was postponed until the next regular town board meeting.  The board is postponing action on this item until the ordinance is in order and information is received from the town’s lawyer and WTA.  Extension of the deadline for a Land Comprehensive plan may be available if the township is actively working on a plan.
In discussion about the current mining moratorium, it was the consensus of the board to let the moratorium expire on the three month date of January 13, 2009.
David Clements made a motion to charge .05 per copy of records for residents of the town of Cooks Valley and .25 per copy of records for non-residents of the township.  Gary Yakesh seconded the motion.  The motion carried 3-0.
Jon Benoy, claims adjuster for Rural Insurance, requested the town board to send out a Notice  of Disallowance to the seven people who filed a Notice of Claim and Claim against the township on October 8, 2008 and copies of the Notices of Disallowance be sent to Attorney Thiel who filed the claim on their behalf.  Jon Benoy provided the form for the Notice of Disallowance.  He requested the letters be sent certified mail with the addressee required to sign for the letter. He also requested a copy of the letters sent to each claimant and their lawyer and a copy of the receipts that were delivered, signed and returned to the clerk.  Gary Yakesh made a motion to send a Notice of Disallowance to Loran Zwiefelhofer, Glenn Sarauer, Jeff Buchner, Donald Prill, Sam LaGesse, Bill Schindler, Geraldine Robinson and copies sent to Attorney William G. Thiel.  David Clements seconded the motion.  The motion carried 3-0. 
CLERK’S REPORT:

• Information on Neighborhood Stabilization Program Grant
• Final calculation for calendar year 2009 General Transportation Aids $72,882.55 with a quarterly payment of $18,220.63.
• Information from Premier Election Solutions on submitted payments.
• Jon Benoy, claims adjuster for Rural Insurance, sent a letter and called the town clerk regarding a notice of loss occurring on 11/12/2008 by Loren Zwiefelhofer.  Jon Benoy has taken Loren Zwiefelhofer's statement and is waiting for medical records to be submitted from Loren Zwiefelhofer.
• Records requests –David LaGesse requested the monthly checkbook register from January through December 2008 on December 18, 2008.  He was informed the copies would be available on Dec. 23, 2008 and a charge of .65 for the copies.  The copies were picked up on January 6, 2009.  Gerald Eder, non-resident, requested copies of the Chapter 19 Mining Ordinance, application, and permit on December 30, 2008.  The copies were available and retrieved on January 4, 2009 for a charge of $3.50.   On December 23, 2008, Sara Kalis, attorney for Siegel, Brill, Greupner, Duffy, and Foster, requested on behalf of Loren Zwiefelhofer:  1.  A detailed listing of mileage reimbursement for 2007 and 2008 as it pertains to the Chairman Ron Fanetti,  2.   A detailed listing of mileage reimbursement for 2007 and 2008 as it pertains to the Town clerk Victoria Trinko, 3.  A detailed listing of the wages for any and all town board employees for 2007 and 2008, 4.  Any and all financial statements prepare for or by the town pertaining to per period of January through December, 2008.  On January 3, 2008, the aforementioned records were mailed to Sara Kalis with a bill of $16.26 for 56 copies @ .25 plus $2.36 postage and payment to be mailed to the town treasurer, Eunice Steinmetz.  As of this meeting, no payment has been made. 
• The insurance audit was compiled and due on January 5, 2009.  ‘The clerk sent a 9 point form to D&B Trucking on Dec. 20, 2008 in a self-addressed stamped envelope to be returned as soon as possible.  On Jan. 3, 2009, the insurance audit was mailed.  David LaGesse, of D&B Trucking, returned the form on January 6, 2009.  The town clerk called to inform Rural Insurance the 9 point form would be mailed as soon as possible to complete the audit.  The town clerk requested that D & B Trucking, prior to work for the township in 2009 or payment for work, provide a copy of a Certificate of Liability and a 9 point form to the clerk to place on file.
• A form for records request was disseminated to the town board to consider at the next town board meeting. 

CHAIRMAN’S REPORT:

• Received information from census 2010-some items referred to homeless and low-income houses in the township.

FUTURE AGENDA ITEMS AND BUSINESS:

• The next regular monthly town board meeting will be February 9, 2009 at 7:30 pm.
• Discussion and possible action on budget categories.
• Discussion and possible action on the building permit ordinance.
• Discussion and possible action on expanding the number on plan commission.
• Discussion and action on public records request form

ADJOURN:
Ron Fanetti made a motion to adjourn the meeting at 7:51 p.m.  Gary Yakesh seconded the motion.  The motion carried 3-0.

Typed January 27, 2009                                                   Respectfully submitted, 
Approved:Feburary 9, 2009                                             Victoria Trinko, town clerk