Chairman Darrel Fehr called the meeting to order on July 9, 2012 at 8:00 pm. The supervisors present were: David Clements and John Sykora. Other officers present were: Victoria Trinko-Clerk and Judith A. Prince-treasurer. See attached list for delegation present.
Certification of proper posting for the scheduled town board meeting. The notice for the July town board meeting was duly posted on July 5, 2012 in the 3 designated places within the Town of Cooks Valley.
Public Comment: the Cooks Valley town board welcomes public comments on matters pertaining to township issues. Because it is important to maintain order during the meeting, it is the policy of the town board that all public comments on an issue shall be limited to three (3) minutes per person, no person may make more than one (1) comment per subject and the session is no more than thirty minutes long. (We apologize for the tight time restrictions. They are necessary to ensure that we complete our business). Comments may be made on any subject pertaining to township issues, however, comments on matters not appearing on this agenda can only be discussed but may not be acted on at this meeting. If the board desires, the matters may be placed on a future agenda for action. No debating between residents. Beth Pagel questioned the whereabouts of the donated defibrillators to the City of Bloomer. Chairman Darrel Fehr indicated he would inquire about the status of the defibrillators from the Fire/Ambulance Director.
Discussion and possible action on budget categories: no action was needed on this item
Approval of the June 11, 2012 regular monthly town board meeting minutes: David Clements made a motion to approve the June 11, 2012 regular monthly town board meeting. John Sykora seconded the motion. The motion carried 3-0.
Approval of the July financial report: Darrel Fehr made a motion to accept the July financial report. David Clements seconded the motion. The motion carried 3-0. A bill was received for shouldering on 40th Street. The end total for reconstruction was below the estimated cost on the submitted bid.
Reading and approval of the June bills: David Clements made a motion to approve the June bills. John Sykora seconded the motion. The motion carried 3-0.
Building permits –Greg Clements, Joe Yakesh, David Michels, Todd Buchner, and Sean McCurdy- building & driveway permit.
Discussion of concerns of the plan commission-Plan commission chairman Doug Zwiefelhofer indicated there were no concerns at this time but will be setting up a meeting to discuss issues.
Discussion on progress of mining applications: The chairman indicated there is a public hearing scheduled for July 19, 2012 at 7:00 pm with a special town board meeting following the public hearing to discuss the mining application of Preferred Sands of Minnesota. Talks are proceeding. Future meetings with EOG and Chippewa Sands will be scheduled in August.
Discussion and possible action on ambulance/fire reimbursement: John Sykora made a motion to reimburse Judy Bohl the difference between the ordinance and amount of reimbursement of $99.00. David Clements seconded the motion. The motion carried 3-0.
Discussion and possible action on road evaluation/ committee: no action was taken as meetings on other issues in other municipalities did not allow time for a meeting.
Discussion and possible action on bids for chip seal and Flex patching on town roads subject to the availability of funds: Fahner made a bid for flexpatching on 60th Street-$3250.00, chip sealing on 50th Street-$22693.00, 55th Street-$13688.00, 170th Avenue-$1840.00 for a total of $51,221.00. David Clements made a motion to flex patch 60th Street from State Highway 40 to County Highway C for $3250.00 awarding the bid to Fahner Asphalt. John Sykora seconded the motion. The motion carried 3-0.
Discussion and possible action on Certified Survey Maps- Dan Stiehl, Leroy Black & Ione C. Olson: Darrel Fehr made a motion to approve the CSM of Leroy Black and Ione C. Olson. David Clements seconded the motion. The motion carried 3-0. Dan Stiehl’s CSM was denied as the lot was not the required 5 acres. This item was postponed until the next meeting.
Discussion and possible approval of election inspector: Darrel Fehr made a motion to approve Judy Lueck as an election inspector. David Clements seconded the motion. The motion carried 3-0.
Chairman’s report –
Dissemination of Information- clerks report- A password was given to board members for viewing WTA training and informational videos. A posting cabinet was not purchased as the cost was above the $300.00 ceiling and needed an overhang for protection from rain as it is only water resistant not water proof. The chairman will look for a new website for cabinets. Two documents were received indicating an assessment revision for property converted to manufacturing personal property assessment-Preferred Sands of Minnesota, Superior Silica Sand Company. These documents were also sent to the town assessor. Update on the 2% fire dues. Received deposit of MFL payment. Brochure from Nyhus Enterprises. A letter and explanation of a new billing service temporarily purchased for the ambulance dept. was sent by Jennifer Sobotta. This will be acted upon at the next semi-annual meeting of the City of Bloomer and surrounding townships. Waste Management quarterly report. The GAB election work place audit was read. Materials will be ordered, signs raised and a plan of action submitted to GAB to comply with the findings of the audit.
Future agenda items and business:
Discussion and possible action on ambulance/fire reimbursement
Discussion and possible action on road evaluation/committee
Discussion and possible action on budget categories
Discussion and possible action on concerns of the Plan commission
Discussion and possible action on purchase of posting cabinet
Discussion and possible action on CSM-Dan Stiehl
Discussion on progress of mining applications
Adjourn: Darrel Fehr made a motion to adjourn at 9:19 pm. David Clements seconded the motion. The motion carried 3-0.
Typed: July 18, 2012 Respectfully Submitted,
Approved: August 13, 2012 Victoria Trinko-town clerk