Chairman Darrel Fehr called the meeting to order on November 12, 2012 at 8:00 pm. The supervisors present were: David Clements and John Sykora. Other officers present were: Victoria Trinko-Clerk and Judith A. Prince-treasurer. See attached list for delegation present.
Certification of proper posting for the scheduled town board meeting. The notice for the November town board meeting was duly posted on November 7, 2012 in the 3 designated places within the Town of Cooks Valley.
Public Comment: the Cooks Valley town board welcomes public comments on matters pertaining to township issues. Because it is important to maintain order during the meeting, it is the policy of the town board that all public comments on an issue shall be limited to three (3) minutes per person, no person may make more than one (1) comment per subject and the session is no more than thirty minutes long. (We apologize for the tight time restrictions. They are necessary to ensure that we complete our business). Comments may be made on any subject pertaining to township issues, however, comments on matters not appearing on this agenda can only be discussed but may not be acted on at this meeting. If the board desires, the matters may be placed on a future agenda for action. No debating between residents. Jane Sonnentag had the following comments about the road work being done by her home. While she was playing with her children outside their home, a Schafer truck [not known which company employs this truck] went through the stop sign without stopping. She has concerns about road workers parking in her yard, smoking near her home, running the roller on gravel, and the general lack of consideration for her home and property. Sheila David read a comment. See attached comment.
Discussion and possible action on budget categories: David Clements made a motion to transfer $200.00 from Non-allocated funds to C-084 Clerk Mileage, $236.29 from Non-allocated funds to E-113 Election Wages, $686.79 from non-allocated funds to E-114 Election Supplies and Miscellaneous Exp.,$108.00 in non-allocated funds to I-120 Insurance, $400.00 in non-allocated funds to T-092 Office Supplies-Treasurer and $100.0 in non-allocated funds to U-138 Town Hall Maintenance & Repairs, leaving a remainder of $3358.51 in non-allocated funds. John Sykora seconded the motion. The motion carried 3-0.
Approval of the October 8, 2012 regular monthly town board meeting minutes: David Clements made a motion to approve the October 8, 2012 regular monthly town board meeting minutes. Darrel Fehr seconded the motion. The motion carried 3-0.
Approval of the November financial report: David Clements made a motion to accept the November financial report. John Sykora seconded the motion. The motion carried 3-0. Next month there will be a bill from the DOR for the fee of assessing manufacturing within the township.
Reading and approval of the October bills: David Clements made a motion to approve the October bill. Darrel Fehr seconded the motion. The motion carried 3-0.
Building permits –Doug Zwiefelhofer-silo roof, Dennis & Patsy Culver-remodeling of kitchen
Discussion of concerns of the plan commission: No meeting was held.
Discussion on progress of mining applications: Preferred Sands has signed a proposal and it is in transit to Attorney Glenn Stoddard. EOG has not responded to the town’s proposal or time line suggestions.
Discussion and possible action on ambulance reimbursement: no change in status
Discussion and possible action on lot size: Attorney Glenn Stoddard has recommended changing the wording in the ordinance to “centerline of the road”. This matter will go to the plan commission and then proceed to the board.
Discussion and possible action on painting lines on 135th Avenue and 20th Street mine haul route: Dan Fedderly recommended painting double lines and fog lines with EOG paying the cost. David Clements made a motion to paint lines on the EOG road haul route of 135th Avenue and 20th Street with EOG paying for the painting expense if, the remainder of the town roads are exempt from the painting of lines. John Sykora seconded the motion. The motion carried 3-0. The chairman will research the exemption. See attached emails.
Possible approval of the liquor, beer, and cigarette application for Haymakers Bar & Grill: Darrel Fehr made a motion to approve the liquor, beer and cigarette application for Haymakers Bar & Grill. David Clements seconded the motion. The motion carried 3-0. Rachele Winn and Jennifer A. Champion, partners in Haymakers Bar & Grill, introduced themselves to the board and residents present at the meeting. The board wishes them well in their business endeavor.
Chairman’s report –
Dissemination of Information- clerks report-
Future agenda items and business:
Discussion and possible action on budget categories
Building permits
Discussion on progress of mining applications
Discussion and possible action on ambulance/fire reimbursement
Discussion and possible action on concerns pertaining to the Plan commission
Resolution for WTA-Chippewa Unit
Representative from Swinney mine
The next meeting will be on December 10, 2012 at 8:00 pm
Adjourn: John Sykora made a motion to adjourn at 8:54 pm. David Clements seconded the motion. The motion carried 3-0.
Typed: November 12, 2012 Respectfully Submitted,
Approved: December 10, 2012 Victoria Trinko-town clerk