Chairman Darrel Fehr called the meeting to order on September 13, 2012 at 8:00 pm. The supervisors present were: David Clements and John Sykora. Other officers present were: Victoria Trinko-Clerk and Judith A. Prince-treasurer. See attached list for delegation present.
Certification of proper posting for the scheduled town board meeting. The notice for the September town board meeting was duly posted on September 9, 2012 in the 3 designated places within the Town of Cooks Valley.
Public Comment: the Cooks Valley town board welcomes public comments on matters pertaining to township issues. Because it is important to maintain order during the meeting, it is the policy of the town board that all public comments on an issue shall be limited to three (3) minutes per person, no person may make more than one (1) comment per subject and the session is no more than thirty minutes long. (We apologize for the tight time restrictions. They are necessary to ensure that we complete our business). Comments may be made on any subject pertaining to township issues, however, comments on matters not appearing on this agenda can only be discussed but may not be acted on at this meeting. If the board desires, the matters may be placed on a future agenda for action. No debating between residents. A request was made by Gary Yakesh to comment on item 14 when that item was dealt with by the board.
Discussion and possible action on budget categories: John Sykora made a motion to transfer the QuickBooks Intuit invoice from B-077 to C-083 [clerk office supplies]; $300.00 from non-allocated funds to U-136[town hall supplies] for charge of posting cabinet; $1000.00 from non-allocated funds to B-080[plan commission]; and $1800.00 from non-allocated funds to P-141[ambulance]. Darrel Fehr seconded the motion. The motion carried 3-0.
Approval of the August 13, 2012 regular monthly town board meeting minutes: David Clements made a motion to approve the August 13, 2012 regular monthly town board meeting minutes. John Sykora seconded the motion. The motion carried 3-0.
Approval of the September financial report: John Sykora made a motion to accept the September financial report. David Clements seconded the motion. The motion carried 3-0. The town will receive their final shared revenue payment in November.
Reading and approval of the August bills: David Clements made a motion to approve the August bills. John Sykora seconded the motion. The motion carried 3-0. The clerk explained the bill written to the County Treasurer after the August meeting. This bill for lottery ineligibility payment for Chris & Denny Culver was required before the September meeting.
Building permits –Steve Sarauer-pole shed, Michael Seidling-garage. A driveway permit was received from the county for Jessie Prince.
Discussion of concerns of the plan commission: There was no meeting scheduled for the month of September. There is the possibility of no meetings scheduled until field work is completed. Dan Masterpole has requested to be placed on the agenda in the future to discuss mining progress.
Discussion on progress of mining applications: Chairman Darrel Fehr reported Preferred Sands has agreed to the mining permit but does not want it published yet. The permit will be placed on the website on September 24, 2012 and approval of the permit will be scheduled for the October meeting. The October meeting will be scheduled at 7:00 pm to accommodate discussion of the mining permit and approval prior to the regular monthly meeting items. A copy of the permit will be send by Attorney Glenn Stoddard to the town supervisors. The clerk will send the supervisor’s email addresses to Glenn Stoddard to enable him to send the copies directly to them and a copy to the clerk. EOG is anxious to get started on their agreement and Chairman Darrel Fehr assumed Chippewa Sands is also anxious to have an agreement. Doug Zwiefelhofer questioned the mining permit for Preferred Sands as they are shut down. There was discussion on the possibility of Preferred Sands selling the stockpiled sand. There was a question about the grade of road for 186th Avenue. The type of road [frost free or other] will be determined by the county and no decision has been made. There was a question about 135th Avenue reconstruction. The projected completion date for 135th Avenue is November 1st. Some easements have not been settled. There will be curb and gutter by the intersection of 135th and State Highway 40 and possibly on some of the hills.
Discussion and possible action on road evaluation/ committee: Chairman Darrel Fehr was informed by Dan Fedderly of a road evaluation meeting in January or February of 2012 on road evaluation in conjunction with the Towns of Woodmohr, Howard, and Auburn.
Discussion and possible action on brushing in the town: Chairman Darrel Fehr contacted Wellner and their rates are $65.00/hour; Dave Huse’s rates are also $65.00/hour but the trees are too big for either party to remove; Makovsky Brush Service LLC will remove the trees for $140.00/hour. This item will be postponed until the next board meeting.
Discussion and possible action on ambulance reimbursement: this item was postponed until the next meeting.
Approval or denial of plan commission’s recommendation to grandfather in David LaGesse non-metallic mine: Chairman Darrel Fehr consulted with Attorney Glenn Stoddard who would like to postpone this issue until he is able to draw up language as to what the stipulations would be, ex. if Dave LaGesse wants to expand he will have to come back to the board which would revert to the mining ordinance. There was discussion of future requests, recategorization/reclassification of mines and sand/gravel mines vs. bedrock mines.
Discussion and possible action on purchase of posting cabinet: The posting cabinet was delivered. Jim Lueck will install the cabinet at the Valley Tavern.
Discussion of humane association contract, facility, and officer training: postponed until the next meeting.
Discussion and possible action on lot size: There was discussion of usage of the centerline vs. right-of-way line in the determination of lot size. Chairman Darrel Fehr will consult with Attorney Glenn Stoddard concerning the language and how to make exceptions for people who have sold lots. Darrel Fehr will also consult with Dan Fedderly. This item was postponed until the next meeting.
Chairman’s report –
Dissemination of Information- clerks report-
Future agenda items and business:
Discussion and possible action on budget categories
Discussion on progress of mining applications
Discussion and possible action on ambulance/fire reimbursement
Discussion and possible action on road evaluation/committee
Discussion and possible action on concerns pertaining to the Plan commission
Discussion and possible action on lot size
Discussion and possible action on Preferred Sands Mining Permit
Discussion and possible action on bids or estimates for brushing
The next meeting will be on October 8, 2012 at 7:00 pm
Adjourn: John Sykora made a motion to adjourn at 9:23 pm. David Clements seconded the motion. The motion carried 3-0.
Typed: September 20, 2012 Respectfully Submitted,
Approved: October 8, 2012 Victoria Trinko-town clerk